Software stack for a 4-person cleaning crew
A plain starting point for a cleaning business with about four people on the schedule: one job app for quotes, recurring visits, scheduling and invoices, one bookkeeping app it syncs to, and a review tool that asks happy customers for reviews. Every tool is from our listings and every connection is one we have verified; we have not tested this stack in a real cleaning business, so it is not a recommendation of one brand over another.
The pieces
Job software (pick one)
Quotes, recurring visits, scheduling, invoices and payments in one place. Housecall Pro names cleaning as an audience on its own site; Jobber names home services. Both have a plan tier that covers a team of this size.
| Tool | Best for (vendor's words) | Price (from vendor) | Checked |
|---|---|---|---|
| Housecall Pro · true monthly cost | HVAC, plumbing, electrical, cleaning, landscaping | Basic $59/mo billed annually | 2026-11-01 |
| Jobber · true monthly cost | Landscaping, snow removal, contractors, home services | Core $29/mo billed annually ($49 month-to-month) | 2026-11-01 |
Bookkeeping
Your books. Jobber and Housecall Pro both have a built-in QuickBooks Online sync (see the setup guides below). On their pricing pages, Jobber lists the sync from Connect up and Housecall Pro from Essentials up.
| Tool | Best for (vendor's words) | Price (from vendor) | Checked |
|---|---|---|---|
| QuickBooks Online · true monthly cost | All small businesses | Free $0/mo (limited); Simple Start $38/mo list (promo shown $19/mo for 3 months) | 2026-10-29 |
Reviews and repeat customers
Asks customers for reviews after the job. NiceJob names cleaners as an audience, and its Pro plan lists Repeats to win back past customers. Its listing shows a native Jobber connection; we have not confirmed one with Housecall Pro.
| Tool | Best for (vendor's words) | Price (from vendor) | Checked |
|---|---|---|---|
| NiceJob | Home services, contractors, cleaners | Starter $75/mo; Pro $125/mo | 2026-11-02 |
How the pieces connect
Only connections confirmed on a vendor page, the Zapier app directory or one of our setup guides. Anything we have not confirmed is left off.
| From | To | How it connects | Source |
|---|---|---|---|
| Jobber (Connect and up) | QuickBooks Online | Native, one-way from Jobber to QuickBooks: clients, invoices, payments and timesheets. | Setup guide: Connect Jobber to QuickBooks Online |
| Housecall Pro (Essentials and up) | QuickBooks Online | Native QuickBooks Online integration from Housecall Pro's App Store. | Setup guide: Connect Housecall Pro to QuickBooks Online |
| Jobber | Google Calendar | Native, one-way calendar link from Jobber to Google Calendar. | Setup guide: Sync your Jobber schedule to Google Calendar |
| Housecall Pro | Google Calendar | Pushes Housecall Pro jobs to Google Calendar. | Setup guide: Push Housecall Pro jobs to Google Calendar |
| NiceJob | Jobber | Native, per NiceJob's listing (field service: Jobber). | NiceJob listing and integrations |
| NiceJob | QuickBooks Online | Native, per NiceJob's listing (used by its Gifts feature). | NiceJob listing and integrations |
Monthly software math for 4 users (math shown)
List prices on monthly billing, from the vendor pages on the dates shown above. Taxes and payment processing fees are extra; the cost pages cover those.
- Jobber route: Jobber Connect for the "2-5 people" tier $199 (from our Jobber cost page) + QuickBooks Online Simple Start $38 list + NiceJob Starter $75 = $312/mo.
- Housecall Pro route: Housecall Pro Essentials $189 (includes 5 users, from our Housecall Pro cost page) + QuickBooks Online Simple Start $38 list + NiceJob Starter $75 = $302/mo. NiceJob's connection to Housecall Pro is not confirmed, so review requests may need to be sent another way.
Unknowns we won't guess: how many QuickBooks Online users Simple Start allows (QuickBooks' pricing page didn't load for us on 2026-11-02, so check it before you buy; the $38 list price is from our 2026-10-29 listing), whether you need NiceJob Pro ($125/mo) for its Repeats feature, and NiceJob's billing terms beyond the listed monthly price. QuickBooks also shows short-term promos; the list price is used here.
More AI tools for home services · Never miss a contractor call · True monthly cost pages · All stacks
Built from our listings and setup guides, checked 2026-11-02. We have not tested this stack inside a real business. Spot something out of date? Tell us.
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