Software stack for a solo HVAC tech
A plain starting point for an HVAC tech who works alone: one job app for quotes, scheduling and invoices, one bookkeeping app, and an answering service so calls get picked up while you are on a roof or in a crawl space. Every tool is from our listings and every connection is one we have verified; we have not tested this stack in a real shop, so it is not a recommendation of one brand over another.
The pieces
Job software (pick one)
Quotes, scheduling, invoices and payments in one place. Housecall Pro names HVAC as an audience on its own site; Jobber names home services. Both price a one-user plan.
| Tool | Best for (vendor's words) | Price (from vendor) | Checked |
|---|---|---|---|
| Housecall Pro · true monthly cost | HVAC, plumbing, electrical, cleaning, landscaping | Basic $59/mo billed annually | 2026-11-01 |
| Jobber · true monthly cost | Landscaping, snow removal, contractors, home services | Core $29/mo billed annually ($49 month-to-month) | 2026-11-01 |
Bookkeeping
Your books. Watch the plan you pick: on their own pricing pages, Jobber lists the QuickBooks Online sync from its Connect plan up, and Housecall Pro lists it from Essentials up. The cheapest one-user plans (Jobber Core, Housecall Pro Basic) do not list it.
| Tool | Best for (vendor's words) | Price (from vendor) | Checked |
|---|---|---|---|
| QuickBooks Online · true monthly cost | All small businesses | Free $0/mo (limited); Simple Start $38/mo list (promo shown $19/mo for 3 months) | 2026-10-29 |
Phone answering
Picks up calls when you can't. Rosie lists HVAC as an audience. Jobber also sells its own Receptionist add-on, and Housecall Pro lists CSR AI as an add-on.
| Tool | Best for (vendor's words) | Price (from vendor) | Checked |
|---|---|---|---|
| Rosie | Plumbing, HVAC, construction, home services, small offices | Professional $49/mo (250 min); Scale $149/mo (1,000 min); Growth $299/mo (2,000 min); 7-day free trial | 2026-10-29 |
How the pieces connect
Only connections confirmed on a vendor page, the Zapier app directory or one of our setup guides. Anything we have not confirmed is left off.
| From | To | How it connects | Source |
|---|---|---|---|
| Jobber (Connect and up) | QuickBooks Online | Native, one-way from Jobber to QuickBooks: clients, invoices, payments and timesheets. | Setup guide: Connect Jobber to QuickBooks Online |
| Housecall Pro (Essentials and up) | QuickBooks Online | Native QuickBooks Online integration from Housecall Pro's App Store. | Setup guide: Connect Housecall Pro to QuickBooks Online |
| Jobber | Google Calendar | Native, one-way calendar link from Jobber to Google Calendar. | Setup guide: Sync your Jobber schedule to Google Calendar |
| Housecall Pro | Google Calendar | Pushes Housecall Pro jobs to Google Calendar. | Setup guide: Push Housecall Pro jobs to Google Calendar |
| Rosie | Jobber or Housecall Pro | Through Zapier only. Rosie's listing shows field service as Zapier-Make, and the specific zaps have not been tested. | Rosie listing and integrations |
Monthly software math for 1 user (math shown)
List prices on monthly billing, from the vendor pages on the dates shown above. Taxes and payment processing fees are extra; the cost pages cover those.
If you want invoices to sync to QuickBooks Online (plans that list the sync):
- Jobber route: Jobber Connect for 1 user $139 (from our Jobber cost page) + QuickBooks Online Simple Start $38 list + Rosie Professional $49 = $226/mo.
- Housecall Pro route: Housecall Pro Essentials $189 (includes 5 users, from our Housecall Pro cost page) + QuickBooks Online Simple Start $38 list + Rosie Professional $49 = $276/mo.
Lowest-price plans (no QuickBooks sync listed, so entries are typed twice or the books are kept another way):
- Jobber route: Jobber Core for 1 user $49 + QuickBooks Online Simple Start $38 list + Rosie Professional $49 = $136/mo.
- Housecall Pro route: Housecall Pro Basic $79 (1 user) + QuickBooks Online Simple Start $38 list + Rosie Professional $49 = $166/mo.
Unknowns we won't guess: QuickBooks Online's current plan details (QuickBooks' pricing page didn't load for us on 2026-11-02, so check it before you buy; the $38 Simple Start list price is from our 2026-10-29 listing), and how many Rosie minutes your call volume uses (Professional includes 250). Billed-annually prices are lower; see the cost pages. QuickBooks also shows short-term promos; the list price is used here.
More AI tools for home services · Never miss a contractor call · True monthly cost pages · All stacks
Built from our listings and setup guides, checked 2026-11-02. We have not tested this stack inside a real business. Spot something out of date? Tell us.
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