Square Appointments vs Vagaro
A side-by-side of the facts we have verified on each vendor's own pages: price, audience and what each one connects to. Not reviewed yet: we name an owner pick only after hands-on testing. "Unknown" means not confirmed yet, not "doesn't exist."
| Square Appointments | Vagaro | |
|---|---|---|
| Use case | Scheduling | Scheduling |
| Best for (vendor's words) | Salons, barbers, service pros already on Square | Salons, spas, fitness |
| What it does | Online booking, reminders, Square Assistant (clients confirm/cancel by SMS), Square AI insights (beta), Google review monitoring. | Booking and POS for appointment businesses; Vera AI assistant helps with marketing, filling empty slots, client messages; AI chatbot in messenger. |
| Starting price (from vendor) | Square Free $0/mo + processing fees (2.6% + 15¢ in person) | $30/mo for 1 calendar ($23.99 intro for first 6 months) |
| Checked | 2026-11-01 | 2026-11-02 |
| Official pricing page | Square Appointments | Vagaro |
Integrations side by side
Native built in · Zapier-Make through a connector · None confirmed not supported · Unknown not confirmed yet
| System | Square Appointments | Vagaro |
|---|---|---|
| POS | Native native (Square) | Native native |
| CRM | Native Built-in Square Customer Directory: "Square Customer Directory is a free customer relationship management, or CRM, software that's built into all your Square payment tools." Source | Native HubSpot listed on vendor page: "…ack customization through integrations with Power BI, Sage, HubSpot, Salesforce, Tableau, NetSuite & many others. AI-Powered Bu…" Source |
| QuickBooks | Unknown unknown | Native QuickBooks listed on vendor page: "…t Deals, promotions & Vera Fill My Books Inventory tracking QuickBooks & Xero integrations Unlimited notifications & appointment r…" Source |
| Native native (Book button on Google Business Profile; Google Calendar sync on paid plans) | Native native (book via Google) | |
| Calendar | Native Google Calendar listed on vendor page: "…count, your Facebook page, or your Google Business Profile. Google Calendar sync Google Calendar sync Sync your Square calendar with yo…" Source | Native Two-way Google Calendar sync per employee (Sync Vagaro to Google Calendar and/or Sync Google Calendar to Vagaro); personal tasks, appointments and class sessions; Google events import as Personal Tasks. Available for all Vagaro businesses with a Google Calendar account. Source |
| Field service | Unknown n/a | Unknown n/a |
| Zapier | Native Official "Square" app listed in the Zapier app directory Source | Zapier-Make No Vagaro app found in the Zapier app directory. Vagaro's own support article says webhooks can send appointment, customer, transaction, employee, form and location events to an endpoint URL from "third-party software, like Zapier." Webhooks cost $10 monthly including 5,000 calls ($0.002 per call after), need Credit Card Processing, are not available in the free trial, and access must be requested (up to seven business days). One-way, out of Vagaro only. Source |
Setup guides: Sync Square Appointments with Google Calendar · Sync Vagaro with Google Calendar
Common questions
What is the difference between Square Appointments and Vagaro?
Square Appointments: Online booking, reminders, Square Assistant (clients confirm/cancel by SMS), Square AI insights (beta), Google review monitoring. Vagaro: Booking and POS for appointment businesses; Vera AI assistant helps with marketing, filling empty slots, client messages; AI chatbot in messenger. (Both descriptions are taken from each vendor's own pages.)
How much do Square Appointments and Vagaro cost?
Square Appointments lists Square Free $0/mo + processing fees (2.6% + 15¢ in person) (checked 2026-11-01). Vagaro lists $30/mo for 1 calendar ($23.99 intro for first 6 months) (checked 2026-11-02). Prices change, so confirm on each vendor's pricing page.
What do Square Appointments and Vagaro both connect to?
Both have a confirmed connection to: POS, CRM, Google, Calendar, Zapier.
Which is better, Square Appointments or Vagaro?
We do not name a winner yet. We will only pick one after testing both inside a real business. Until then this page shows the verified facts side by side.
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